Privacy Policy
This Privacy Policy applies to the websites www.zenithfoundation.com; www.zenithshoponline.com; and www.zenithimagelibrary.com (together the ‘Website’). The Website is operated by Olive Entertainment Limited, a company incorporated in England & Wales with company number 3885764, whose registered office is at 27A Powis Terrace, London W11 1JJ (‘We’, ‘Us’, ‘Our’).
We are committed to protecting your privacy. We will keep the personal information you entrust to Us safe and secure. We will only use personal information we hold about you as outlined in this Privacy Policy. We will comply with the Data Protection Act 1998 and related legislation.
How we collect and use information
We are committed to protecting your personal information when you are using the Websites. We want our services to be safe and enjoyable environments for our users. This Privacy Policy relates to our use of any personal information you provide to us through the Websites. In order to provide you with the full range of Our services, we are sometimes required to collect information about you.
By entering your details in the fields requested, you enable us to provide you with the service you require. However, we may sometimes require additional personal information and we will inform you, where and when we request this, of the reason we are collecting the information and how we will use it. When you supply any personal information to the Website (e.g. for competitions, live chat, uploads of audiovisual and text materials, subscriptions or purchases) we have legal obligations towards you in the way we use those data. We must collect the information fairly, that is, we must explain how we will use it (see the notices on particular webpages that let you know why we are requesting the information) and tell you if we want to pass the information on to anyone else.
We also use cookies and collect IP addresses (an IP address is a number that can uniquely identify a specific computer or other network device on the internet). We use analysis software to look at IP addresses and cookies for the purpose of enhancing your user experience. This information is not used to develop a personal profile of you and the log files are regularly purged. We also use your IP address to determine what country you are accessing the services from.
We will hold your personal information on our systems for as long as you use the service you have requested, and remove it in the event that the purpose has been met. We will ensure that all personal information supplied is held securely, in accordance with the Data Protection Act 1998.
If you are notified on the Website that your information may be used to allow Us to contact you for "service administration purposes", this means that We may contact you for a number of purposes related to the service you have signed up for. For example, we may wish to provide you with password reminders or notify you that the particular service has been suspended for maintenance. We will not contact you for promotional purposes, such as notifying you of improvements to the service or new services on the Website unless you specifically agree to be contacted for such purposes at the time you submit your information on the Website, or at a later time if you sign up specifically to receive such information.
From time to time We may undertake a survey and request that you provide the information to Us or our survey agent. Such a survey is purely optional and you may choose not to provide information but if you do provide information it will be treated in the same way as any other data collected from you. Anonymised data (that is without your specific personal information), may be retained on a statistical database for future use.
We collect personal information on our users of the Website in various ways, including subscriptions, orders for products, special offers, competition entry forms; or feedback, research or request forms.
From time to time, we may use your personal details for these main purposes:-
1. for "service administration purposes", which means that We may contact you for reasons related to the service you have signed up for, such as to meet product orders or requests for services or information; to process payments; to provide you with password reminders. and to keep our records up-to-date;
2. to tell you by telephone, post or e-mail about special offers and current or new products that you may be interested in;
3. to enable other people or businesses to carry out our work on our behalf;
4. where you have given us your permission, to pass your information to carefully selected organisations to allow them to tell you about their special offers or products and services that may be of interest to you; and
5. to manage our competitions and contact the winners.
6. to contact you about a submission you have made to the websites, including any content you provide.
7. to personalise the way Our content is presented to you based on your own preferences as indicated by your use of the Websites;
8. IP addresses are used to identify the location of users, the number of visits from different countries and also to block disruptive use; and
9. to analyse and improve the services offered on the Websites;
10. content (text, audio, visual, audiovisual)provided by users of the Website and submitted to or shared with Us may be retained for prolonged periods of time or potentially indefinitely in Our archive. There may also be instances where we will share your contribution with third parties in the interests of maintaining historical archives.
Where We propose using your personal information for any other uses we will ensure that we notify you first. You will also be given the opportunity to withhold or withdraw your consent for your use other than as listed above.
We may group together statistical information to understand more about our customers in order to improve our range of products and services and help manage our relationships with advertisers. When this is done, we only provide anonymous information and do not disclose personal details about any individuals.
How we apply our policy
In order to put our policy into practice, we follow seven guidelines:-
1. We will ensure our systems are secure to protect your personal information from misuse;
2. We will respect your privacy in the way that we contact you, whether by post, telephone, e-mail or text message;
3. We will not hold your personal information for longer than is necessary;
4. We will not sell, trade or rent your personal information to other people or businesses unless we have your consent. With your consent, we will only share your information with carefully chosen, reputable and trustworthy third parties.
5. We will comply promptly with any instructions from you to update your information or requests from you to see the information that we hold on you;
6. We will comply with lawful requests to disclose personal information to certain authorities (e.g. the police);
7. We may monitor and record any telephone calls to ensure we follow your instructions correctly and to improve our service.
Under 18s and Under 16s
If you are under 18, you must have your parent or guardian's permission before you provide personal information to us. We do not wish to collect any personal information without this permission.
We do not wish to collect any personal information from children under 16. Where we find that a person is under 16, then we will immediately tell them not to provide any personal information to us.
Information gathered on our websites
We may gather personal information from the Websites for use under this policy.
Cookies
What is a cookie
A cookie is a small amount of data, which often includes a unique identifier that is sent to your computer or mobile phone (referred to here as a "device") browser from a website's computer and is stored on your device's hard drive. Each website can send its own cookie to your browser if your browser's preferences allow it, but (to protect your privacy) your browser only permits a website to access the cookies it has already sent to you, not the cookies sent to you by other sites. Many sites do this whenever a user visits their website in order to track online traffic flows.
Cookies record information about your online preferences and allow us to tailor the websites to your interests. Users have the opportunity to set their devices to accept all cookies, to notify them when a cookie is issued, or not to receive cookies at any time. The last of these means that certain personalised services cannot then be provided to that user and accordingly you may not be able to take full advantage of all of the Website features. Each browser is different, so check the "Help" menu of your browser to learn how to change your cookie preferences.
During the course of any visit to the Website, the pages you see, along with a cookie, are downloaded to your device. Many websites do this, because cookies enable website publishers to do useful things like find out whether the device (and probably its user) has visited the website before. This is done on a repeat visit by checking to see, and finding, the cookie left there on the last visit.
How do We use cookies?
Information supplied by cookies can help Us analyse the profile of our visitors and help us to provide you with a better user experience.
We may also use a number of independent measurement and research companies. They may gather information regarding the visitors to the Websites on our behalf using cookies, log file data and code which is embedded on the Website. We may use this type of information to help improve the services we provide to Our users. We strictly require that third parties do not use any information for their own business or other purposes. Certain areas of the Website may use cookies for a specific reason. If this is the case, the local terms for that area of the website will make this clear and you should refer to those local terms for additional information.
Where advertisements appear on the Website, we may use a third-party advertising company to serve those ads. That company or us may use information (not including your name, address, email address or telephone number) about your visit to the Website in order to provide advertisements about goods and services that may be of interest to you. In the course of serving advertisements to this site, our third-party advertiser may place or recognize a unique “cookie” on your browser. In the absence of advertisements on this website your computer may still be issued with a cookie.
If you wish, you can prevent acceptance of cookies by your internet browser. Further information on cookies is available online at www.aboutcookies.org.
Links to other websites
Our websites may include links to other non-Zenith web sites. These are outside our control and not covered by this policy. If you access those sites via the links, use of those sites will be in accordance with the privacy policy of those site operators, which may differ from ours.
Accuracy and access to your personal information
If you wish to change any details then please contact email us at info@zenithfoundation.com.
You can request a copy of the personal information that we may hold by writing to us at the address below. Under the Data Protection Act, we may ask you to pay a £10 administration charge for this request).
Changes to this statement
We may change this policy to keep up to date with changes in legislation and best practice.
Further information
Further information about data protection is available online at the Information Commissioner’s website: www.ico.gov.uk.